FundRaiser Blog

The FundRaiser Software Blog is an excellent resource for nonprofit organizations looking to learn more about fundraising, donor management, membership management, and much more.

3 Important In-Kind Gift Entry Tips

3 Important In-Kind Gift Entry Tips

1.  Mode Code Denotes In-Kind or Monetary

When entering a gift in FundRaiser, the Mode Code is used to differentiate not only between methods of payment (cash, check, charge, etc.) but also between monetary or in-kind donations. When you create a Mode Code you must specify whether that code will be monetary or in-kind. A Mode Code is always one or the other, and each gift requires a Mode Code. You may have multiple codes, as is usual in FundRaiser, which allows for specific types of in-kind donations. For instance, one of our users is a diaper bank, and, while they accept many infant-related types of in-kind donations, they need to keep diaper donations separated from others. The easiest way was to have, simply, a "diaper" Mode Code. When running various reports, you can specify to include monetary, or in-kind, or both types of donations. Use these codes to your advantage.  And check out the Coding & Spare Fields training video in the Customer Portal section of our website.

2.  Use the Merge Notes for Descriptions

On each gift record is a "Letter Notes for Merging" section. It is primarily used for notes that will then be merged into thank you letter templates. And for monetary gifts, these are usually personal greetings, of sorts, like "Gee, it was great to see you", or "Glad to see you've recovered from surgery", or something else to more personalize the thank you letter. For In-Kind donations, this is a great place to put a description of the items (or services) that were donated. It makes a permanent record as well as an easy way to pull that description in to a thank you letter.  More information on entering gifts is available in both the FundRaiser Overview and Recurring Gifts training videos available in the Customer Portal section of our website.

3  Entering Zero Amount Gifts

As mentioned in Tony Poderis' recent blog post, you cannot arbitrarily assign a value for IRS purposes, but you can certainly assign a value for purposes of estimating retail worth, so you can thank the donor properly. Remember that you will always be able to do reports that are based on only monetary, or only in-kind, or a combination of gifts.  If you simply do not want ANY record of value on in-kind contributions, you can also elect to enter them with a gift amount of ZERO ($0.00).  In order to do this however, you'll need to first change an option setting.  Go to the Options menu, then to the Gifts tab, then to the General tab, and you'll see a checkbox labeled "Allow 0.00 amounts".  With this checked (remember to Save), you can enter gifts with NO value, and could, in fact, enter negative value gifts, although this is rarely needed or done. This article revised from the original written by Larry Weaver, 2013.

Anytime you have questions about how to use FundRaiser to your advantage, simply contact FundRaiser Support at Support@FundRaiserSoftware.com or 800-543-4131 or check out the training calendar full of classes to help you use FundRaiser. 

Case Study: Interest in the Total Eclipse Boosts ...
What We Plan To Do Today to Celebrate Happiness Ha...

Related Posts

Wait a minute, while we are rendering the calendar
tribute gifts Alternative Addresses community broadcasting Crowdfunding Campaign spreadsheets National Change of Address social media customer service the Ask NCOA processing password protection tax summary letters #GivingTuesday training on site training happiness solicitors importing csv overview how-to videos corporate sponsors community arts nonprofits features small donations fundraising grants charity golf tournaments data entry campaign management publicity materials premiums building donor relationships event management advanced tab fundraising letters PayPal reports correspondence relationship tracking Congratulations Facebook customer portal merge fields major donors online donations giving levels general increasing giving amounts donor data conversion donor attrition new leadership GivingTuesday endowment campaign ROI membership programs alumni gift entry moves management recurring gifts monthly giving targeted mailings change of address updating board members mode code office Snow Birds End of Year Letters backing up data donor retention rate foundations volunteering Groupings accounting software membersip benefits Reporting to IRS in honor of donations communications Excel donor slip lapsed donor memorial giving understanding giving trends major gift prospects annual campaign security motivation membership benefits look and feel government grants annual maintenance plan community supported gardens data analysis donor contact information motivation code donor attrition rate tech tip operating systems online donations capital campaign development director GoFundMe project updates custom page upgrading donors Facebook campaign support segmenting donors thank you letters upgrade LYBUNTS announcements case study volunteers flash sales product news user spotlights Resiliency word processor pledges nonprofit fundraising mission driven operational costs donor loyalty arts donation history phoning donors Volunteer module disaster relief appeal letters animal rescue In-Kind gifts budget donor recognition Donor Portal Thank You grassroots campaign training tip Company culture Codes welcome packet add ons

Connect With Us

  800-880-3454 ext 3
  Email Us
  Request More Information
  Monday-Friday
      8:30AM-5:30PM CST

Customer Portal Login Form

User Name:
Password:

If you are not sure about your Customer User Name, please call 800-543-4131 and we will be able to help you.

Or you have lost your password, Request Password