FundRaiser Blog

The FundRaiser Software Blog is an excellent resource for nonprofit organizations looking to learn more about fundraising, donor management, membership management, and much more.

3 Important In-Kind Gift Entry Tips

3 Important In-Kind Gift Entry Tips

1.  Mode Code Denotes In-Kind or Monetary

When entering a gift in FundRaiser, the Mode Code is used to differentiate not only between methods of payment (cash, check, charge, etc.) but also between monetary or in-kind donations. When you create a Mode Code you must specify whether that code will be monetary or in-kind. A Mode Code is always one or the other, and each gift requires a Mode Code. You may have multiple codes, as is usual in FundRaiser, which allows for specific types of in-kind donations. For instance, one of our users is a diaper bank, and, while they accept many infant-related types of in-kind donations, they need to keep diaper donations separated from others. The easiest way was to have, simply, a "diaper" Mode Code. When running various reports, you can specify to include monetary, or in-kind, or both types of donations. Use these codes to your advantage.  And check out the Coding & Spare Fields training video in the Customer Portal section of our website.

2.  Use the Merge Notes for Descriptions

On each gift record is a "Letter Notes for Merging" section. It is primarily used for notes that will then be merged into thank you letter templates. And for monetary gifts, these are usually personal greetings, of sorts, like "Gee, it was great to see you", or "Glad to see you've recovered from surgery", or something else to more personalize the thank you letter. For In-Kind donations, this is a great place to put a description of the items (or services) that were donated. It makes a permanent record as well as an easy way to pull that description in to a thank you letter.  More information on entering gifts is available in both the FundRaiser Overview and Recurring Gifts training videos available in the Customer Portal section of our website.

3  Entering Zero Amount Gifts

As mentioned in Tony Poderis' recent blog post, you cannot arbitrarily assign a value for IRS purposes, but you can certainly assign a value for purposes of estimating retail worth, so you can thank the donor properly. Remember that you will always be able to do reports that are based on only monetary, or only in-kind, or a combination of gifts.  If you simply do not want ANY record of value on in-kind contributions, you can also elect to enter them with a gift amount of ZERO ($0.00).  In order to do this however, you'll need to first change an option setting.  Go to the Options menu, then to the Gifts tab, then to the General tab, and you'll see a checkbox labeled "Allow 0.00 amounts".  With this checked (remember to Save), you can enter gifts with NO value, and could, in fact, enter negative value gifts, although this is rarely needed or done. This article revised from the original written by Larry Weaver, 2013.

Anytime you have questions about how to use FundRaiser to your advantage, simply contact FundRaiser Support at or 800-543-4131 or check out the training calendar full of classes to help you use FundRaiser. 

Case Study: Interest in the Total Eclipse Boosts ...
What We Plan To Do Today to Celebrate Happiness Ha...

Related Posts

Wait a minute, while we are rendering the calendar
monthly giving upgrade Reporting to IRS Facebook ticketsales alumni budget understanding giving trends Congratulations Crowdfunding Campaign campaign management custom page spare fields data entry new leadership annual campaign operational costs motivation grassroots campaign training mission driven banquet Excel announcements operating systems Thank You reports happiness arts on site training GoFundMe project the Ask board members Codes Snow Birds In-Kind gifts donor contact information premiums gift entry word processor accounting software ticket sales office security tribute gifts customer service look and feel password protection Resiliency donor retention rate community supported gardens donor loyalty motivation code donor attrition memorial giving customer portal social media backing up data user spotlights features add ons fundraising letters updates disaster relief volunteers how-to videos volunteering charity golf tournaments giving levels in honor of donations data conversion Volunteer module nonprofit fundraising overview Facebook campaign lapsed donor flash sales capital campaign online donations membersip benefits welcome packet advanced tab role of nonprofits support major gift prospects event management recurring gifts GivingTuesday solicitors corporate sponsors community arts nonprofits appeal letters tech tip online donations thank you letters upgrading donors tax summary letters relationship tracking LYBUNTS small donations donor membership programs Groupings donor recognition grants donation history government grants training tip raffle segmenting donors data analysis NCOA processing Alternative Addresses case study fundraising #GivingTuesday ROI moves management communications increasing giving amounts pledges foundations annual maintenance plan End of Year Letters spreadsheets publicity materials Donor Portal animal rescue donor attrition rate product news phoning donors targeted mailings importing csv merge fields PayPal development director general follow up mode code Company culture endowment campaign donor slip membership benefits building donor relationships major donors FundRaiser Spark change of address updating correspondence National Change of Address community broadcasting

Connect With Us

  800-880-3454 ext 3
  Email Us
  Request More Information
      8:30AM-5:30PM CST

Customer Portal Login Form

User Name:

If you are not sure about your Customer User Name, please call 800-543-4131 and we will be able to help you.

Or you have lost your password, Request Password