FundRaiser Blog

The FundRaiser Software Blog is an excellent resource for nonprofit organizations looking to learn more about fundraising, donor management, membership management, and much more.

Using Merge Fields for a Special Touch in Letters


What happens when saying thank you isn’t enough? Your donors love to receive acknowledgement of your gifts, and these letters often include the phrase (or something similar) “thank you for your generous donation”. And yet, there are times, especially in the case of major donors, when you want to say more. How do you handle it?

On every gift within FundRaiser, there’s a “Letter Notes for Merging” field. This field is designed for you to type additional notes which can be inserted into a letter, such as the thank you letter. In this way, you can type a personalized note that will appear on the letter and customize it for each gift.

You’ll find the “Letter Notes for Merging” field on the notes tab of the gift. This field differs from the “in house” notes, which will remain within the program and cannot be merged into a letter. The field provides unlimited space for you to type a personalized note, and while this isn’t designed to replace the thank you letter, it can certainly provide a way to share appreciation. I wrote about this field when I recently talked about auction gifts.

However, there may be times when you want to put an additional post script or personalized note in your appeal, end of year, or other correspondence. For example, if someone had been a volunteer at an event last year and you wanted to invite them back or even provide a welcome message when sending out a first appeal or welcome kit if someone signs up at an event, this field would provide a place to do so.

Continue reading
232 Hits
Wait a minute, while we are rendering the calendar
auction direct mail new donors pledges annual campaign increasing giving amounts brick campaign donor contact information Thank You foundations National Change of Address donor profile spare fields new nonprofit updates understanding giving trends donor source tax summary letters tribute gifts NCOA processing premiums Cloud user spotlights happiness Codes GoFundMe project #GivingTuesday phoning donors ROI Company culture custom page Thanksgiving moves management appeal letters security Groupings alumni anonymous donors how to handle auction gifts new features training accounting software online donations Excel grants role of nonprofits monthly giving new leadership giving levels membersip benefits End of Year Letters mode code large donations Donor Portal backing up data merge fields the Ask donor attrition rate general reports recurring gifts membership benefits major donors in honor of donations Congratulations mission driven upgrade follow up online donations letter templates product news Alternative Addresses community supported gardens In-Kind gifts Volunteer module publicity materials motivation code Reporting to IRS PayPal budget SYBUNTS Tickles Personalizing on site training volunteers relationship tracking small donations charity golf tournaments support membership programs gift acceptance policy legacy giving technical support operational costs donor recognition communications major gift prospects development director tech tip salutation correspondence features motivation office raffle gift notes field customer service donor targeting data conversion donor slip how-to videos government grants solicitors operating systems FundRaiser Hosted spreadsheets donation history Reminders social media giving history user interface flash sales Crowdfunding Campaign entering auction gifts upgrading donors advanced tab transparency board members personalizing letters repeat donors training tip Facebook importing csv LYBUNTS donor attrition FundRaiser Spark word processor arts ticket sales data entry donor correspondance merge notes texting donors building donor relationships nonprofit fundraising gift entry donor preferences animal rescue community arts nonprofits Task List Constant Contact New Year targeted mailings Facebook campaign grassroots campaign GivingTuesday donor loyalty ticketsales add ons capital campaign community broadcasting change of address updating announcements event management adding personal notes to letters welcome packet segmenting donors planned giving pictures Resiliency fundraising prospects data analysis corporate sponsors lapsed donor Importing Data thank you letters Network for Good case study Snow Birds volunteering disaster relief campaign management new version look and feel endowment campaign vacation overview password protection banquet annual maintenance plan memorial giving donor retention rate donor advised funds customer portal fundraising letters

Connect With Us

  800-880-3454 ext 3
  Email Us
  Request More Information
      8:30AM-5:30PM CST

Customer Portal Login Form

User Name:

If you are not sure about your Customer User Name, please call 800-543-4131 and we will be able to help you.

Or you have lost your password, Request Password