FundRaiser Blog

The FundRaiser Software Blog is an excellent resource for nonprofit organizations looking to learn more about fundraising, donor management, membership management, and much more.

Handling Holiday Auction Gifts


Auctions are a popular part of holiday fundraising and festivities. People are often looking for gifts and a charitable donation while they’re marking off items on their holiday list creates a great way to raise funds and provide value to your donors. Auctions also provide a way for local businesses to promote themselves and do good in the local community. Once the auction is over, how do you enter in the money raised from the auction?

The good news is that auction gifts can be entered in the same way you input regular donations into your database with just a few adjustments. First, use an appropriate motivation code. On gifts, the motivation code is what encouraged someone to give. Thus, if you’re operating a holiday auction, perhaps as part of a banquet or gala, then the auction, and the item they purchased, are the motivating factors.

However while a general donation is most often 100% tax deductible, an auction item often isn’t. There is a value to the item won, and this value is subtracted from the total auction to get the net gift. Don’t worry. FundRaiser handles net gifts by allowing you to enter in the benefit amount (the value of the item) and the description (what the item is). These fields are conveniently included in the letter fields so you can provide a net gift.

Finally, you might want to include a note above and beyond the regular thank you letter. In the picture you can see the fields (benefit amount, benefit description, and merge notes) completed on the gift and how they’ll appear in our sample letter.

Auctions can be a great way to generate participation from your donors, as well as fun events for your organization to hold. Making sure those gifts are entered into FundRaiser isn’t that different from entering in regular gifts, and with the tools built into FundRaiser, is easy to do. We wish you all the success with your holiday fundraising efforts.

If you'd like more help on editing or creating thank you letters, we welcome you to contact FundRaiser Technical Support at This email address is being protected from spambots. You need JavaScript enabled to view it. or 800-543-4131 or register for our Word Processing and Mail Merge class.

Our Heartfelt Thanks As We Roll into the New Year
Gift Thank Yous Are the Heart of Appreciation

Related Posts

Wait a minute, while we are rendering the calendar
mission driven Crowdfunding Campaign personalizing letters Excel grants disaster relief donor source change of address updating donor profile volunteering Groupings customer service announcements premiums community broadcasting Constant Contact Task List new features new leadership donor attrition data entry SYBUNTS follow up ticketsales customer portal major donors Thank You how to handle auction gifts Reporting to IRS social media giving levels tech tip donor retention rate data analysis Reminders Codes donor preferences banquet budget publicity materials giving history custom page word processor board members building donor relationships happiness anonymous donors Company culture advanced tab support volunteers gift entry relationship tracking training increasing giving amounts technical support gift notes field Alternative Addresses donation history capital campaign PayPal raffle Donor Portal NCOA processing on site training donor texting donors motivation monthly giving Network for Good Congratulations thank you letters the Ask reports Personalizing operating systems merge notes accounting software understanding giving trends updates fundraising Tickles correspondance new version phoning donors ROI pledges development director ticket sales National Change of Address community supported gardens security Volunteer module office donor recognition major gift prospects foundations membership benefits brick campaign user spotlights government grants role of nonprofits data conversion corporate sponsors add ons lapsed donor segmenting donors Facebook campaign case study In-Kind gifts animal rescue New Year fundraising letters donor loyalty welcome packet product news #GivingTuesday grassroots campaign general user interface password protection upgrade Resiliency LYBUNTS motivation code memorial giving spare fields arts upgrading donors backing up data small donations vacation targeted mailings membership programs GivingTuesday moves management End of Year Letters auction appeal letters Thanksgiving event management Snow Birds online donations how-to videos merge fields campaign management spreadsheets operational costs donor contact information annual maintenance plan donor slip Facebook endowment campaign mode code alumni GoFundMe project flash sales solicitors recurring gifts FundRaiser Spark look and feel online donations overview adding personal notes to letters charity golf tournaments pictures features nonprofit fundraising donor attrition rate importing csv letter templates donor targeting tax summary letters membersip benefits community arts nonprofits correspondence in honor of donations entering auction gifts annual campaign training tip tribute gifts communications

Connect With Us

  800-880-3454 ext 3
  Email Us
  Request More Information
      8:30AM-5:30PM CST

Customer Portal Login Form

User Name:

If you are not sure about your Customer User Name, please call 800-543-4131 and we will be able to help you.

Or you have lost your password, Request Password