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Short Take: Tracking Commemorative Donations Part 1: Notes & Inscriptions


Often when organizations undertake a building or other special project, they sell “bricks” with inscriptions as a way to quickly raise funds. These bricks or stones can also be inscribed with the names of major donors. Organizations need a way to not just recognize these donations, but also note the inscription if provided at the time of the donation or if they need to obtain it later.

While we often recommend codes such as a motivation or purpose code to mark such gifts, when it comes to inscriptions, you may need additional space. It’s also quite possible that your organization has set a specific motivation code, of which the bricks will be a part, so there’s a need to further designate those gifts. One way to do this is through the Gift Notes field in FundRaiser. When entering in the gift a specific phrase such as “BRICK” or “INSCRIPTION” could be placed in the notes field.

Gift Notes Field in FundRaiser 

Then, using our Groupings feature, you can search for all gifts with “BRICK” in the notes field and this will bring all donors with those gifts. Then, you could send a mailing or run a report.

Grouping feature in FundRaiser

This is especially helpful when you have a donor who may need to provide an inscription later. Using a note like “NEEDS INSCRIPTION” will allow you to do a grouping with all the donors who still need to provide the inscription and then send a letter reminding them.

In part 2, we’ll look at a FundRaiser Professional only feature which will make handling these gifts even easier.

Have questions about using FundRaiser for special fundraising campaigns? Contact our support team and we can help. This email address is being protected from spambots. You need JavaScript enabled to view it.m or 800-543-4131. 

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