FundRaiser Blog

The FundRaiser Software Blog is an excellent resource for nonprofit organizations looking to learn more about fundraising, donor management, membership management, and much more.

Back-up Your Database... and other important files

BackingUpDrive

It's a little boring to talk about... but it's not boring at all when something happens to your database records. It can happen in a moment... as I discovered when I accidentally dropped my external back-up drive last Friday. "No problem," I thought. "It was a short fall onto carpeting... and it's a well-built drive. Haven't I knocked it around a little before?" 

My drive experienced the event differently. When I plugged it in (so as to access all of the photos that I use in my work) it made little grunting sounds and disappeared from the computer explorer memory. If you've been there yourself, you  know what I did next... a series of restarts, re-plug-ins, and re-trys all gave me the same result. Yes, it was true, about 10 years worth of raw and edited photos were no longer accessible. 

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Information About Backing Up Your FundRaiser Database

Information About Backing Up Your FundRaiser Database
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A common question that we receive in Technical Support is that if an organization has an IT department which creates backups of the server computer which holds FundRaiser, is an actual FundRaiser backup necessary?

The answer is yes. When an IT department backs up a server that is different from a FundRaiser backup.

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How Often Should You Back Up Your Data?

How Often Should You Back Up Your Data?

Different people and organizations will have different backup needs. To set up a schedule that works for you, consider the following questions

How much data loss would you consider 'allowable loss"- fairly simple to recreateHow often do you enter data?How much of your data would be difficult or impossible to recreate?

These questions will give you the answer for how often you need to back up.  If your computer crashes and you lose all your data, how recent was your last back up? Does it cover the data which would be difficult or impossible to recreate? If you enter a lot of information regularly, you may want to back up weekly. 

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gift notes field In-Kind gifts raffle animal rescue ticketsales donor slip social media motivation gift entry prospects importing csv segmenting donors donor relations general gift acceptance policy Groupings GoFundMe project online donations new donors Tickles Facebook campaign #GivingTuesday Congratulations Thank You backing up data features donor contact information donor happiness major donors appeal giving levels correspondance planning endowment campaign Alternative Addresses role of nonprofits volunteers government grants campaign management recurring gifts thank you letters community arts nonprofits direct mail membership programs donor attrition rate New Year new nonprofit how to handle auction gifts donor preferences tribute gifts Cloud advanced tab FundRaiser Basic grassroots campaign brick campaign campaign auction small donations fundraising holiday new leadership announcements operational costs mailing capital campaign letter templates overview donor engagement technical support volunteering Snow Birds email repeat donors training community supported gardens letter merge fields custom page donor attrition adding personal notes to letters donor recognition community broadcasting banquet mode code donor prospects donor source premiums corporate sponsors large donations planned giving building donor relationships change of address updating mission driven budget NCOA processing FundRaiser Hosted anonymous donors Volunteer module data analysis Company culture publicity materials donor targeting customer service on site training the Ask phoning donors data conversion solicitors appeal letters follow up passwords customer portal operating systems support ticket sales Donor Portal spare fields foundations word processor National Change of Address GivingTuesday monthly giving Resiliency donation history training tip legacy giving donor profile PayPal fundraising letters donor retention spreadsheets alumni case study texting donors Constant Contact product news new version arts moves management new features grants Thanksgiving major gift prospects updates tech tip lapsed donor pictures targeted mailings user spotlights how-to videos SYBUNTS development director pledges nonprofit fundraising reports motivation code Personalizing LYBUNTS event management End of Year Letters donor loyalty Reporting to IRS data entry welcome packet relationship tracking in honor of donations Facebook memorial giving online donations charity golf tournaments Importing Data communications vacation flash sales donor retention rate understanding giving trends look and feel salutation annual campaign merge notes add ons upgrading donors correspondence Task List office entering auction gifts FundRaiser Spark holiday letters ROI disaster relief holiday giving security password protection Reminders membersip benefits upgrade Excel membership benefits user interface increasing giving amounts Crowdfunding Campaign annual maintenance plan donor advised funds Codes Network for Good personalizing letters accounting software giving history transparency board members tax summary letters

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