FundRaiser Blog

The FundRaiser Software Blog is an excellent resource for nonprofit organizations looking to learn more about fundraising, donor management, membership management, and much more.

Back-up Your Database... and other important files


It's a little boring to talk about... but it's not boring at all when something happens to your database records. It can happen in a moment... as I discovered when I accidentally dropped my external back-up drive last Friday. "No problem," I thought. "It was a short fall onto carpeting... and it's a well-built drive. Haven't I knocked it around a little before?" 

My drive experienced the event differently. When I plugged it in (so as to access all of the photos that I use in my work) it made little grunting sounds and disappeared from the computer explorer memory. If you've been there yourself, you  know what I did next... a series of restarts, re-plug-ins, and re-trys all gave me the same result. Yes, it was true, about 10 years worth of raw and edited photos were no longer accessible. 

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Information About Backing Up Your FundRaiser Database

Information About Backing Up Your FundRaiser Database

A common question that we receive in Technical Support is that if an organization has an IT department which creates backups of the server computer which holds FundRaiser, is an actual FundRaiser backup necessary?

The answer is yes. When an IT department backs up a server that is different from a FundRaiser backup.

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How Often Should You Back Up Your Data?

How Often Should You Back Up Your Data?

Different people and organizations will have different backup needs. To set up a schedule that works for you, consider the following questions

How much data loss would you consider 'allowable loss"- fairly simple to recreateHow often do you enter data?How much of your data would be difficult or impossible to recreate?

These questions will give you the answer for how often you need to back up.  If your computer crashes and you lose all your data, how recent was your last back up? Does it cover the data which would be difficult or impossible to recreate? If you enter a lot of information regularly, you may want to back up weekly. 

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ROI SYBUNTS gift entry FundRaiser Hosted general volunteers security budget overview NCOA processing appeal letters anonymous donors banquet pictures new nonprofit upgrading donors how-to videos grassroots campaign annual campaign new version customer service nonprofit fundraising spreadsheets welcome packet user interface Donor Portal donor contact information fundraising letters custom page support donor attrition personalizing letters new leadership spare fields increasing giving amounts corporate sponsors Reminders change of address updating large donations targeted mailings memorial giving FundRaiser Spark flash sales salutation happiness motivation alumni new donors Crowdfunding Campaign correspondence password protection ticket sales mission driven online donations moves management donor charity golf tournaments word processor gift notes field communications in honor of donations brick campaign donation history disaster relief donor source Reporting to IRS event management Groupings tax summary letters Company culture recurring gifts training GivingTuesday technical support donor retention rate Thanksgiving legacy giving social media add ons animal rescue Task List donor slip how to handle auction gifts End of Year Letters Congratulations user spotlights Codes monthly giving on site training donor attrition rate vacation merge fields donor recognition tribute gifts building donor relationships customer portal entering auction gifts pledges features arts relationship tracking major gift prospects repeat donors product news updates direct mail lapsed donor fundraising National Change of Address Personalizing membersip benefits grants adding personal notes to letters Facebook case study PayPal mode code advanced tab membership benefits merge notes development director New Year Volunteer module role of nonprofits training tip prospects foundations board members donor preferences small donations data entry ticketsales Snow Birds campaign management planned giving Thank You data conversion understanding giving trends thank you letters Excel upgrade backing up data community arts nonprofits capital campaign data analysis online donations office letter templates donor targeting community supported gardens transparency GoFundMe project LYBUNTS Importing Data reports giving history donor loyalty premiums texting donors Alternative Addresses auction annual maintenance plan segmenting donors phoning donors correspondance announcements tech tip community broadcasting gift acceptance policy donor advised funds solicitors Cloud operational costs raffle #GivingTuesday volunteering membership programs Constant Contact accounting software importing csv donor profile Tickles Facebook campaign Network for Good new features government grants giving levels the Ask major donors look and feel In-Kind gifts Resiliency follow up operating systems publicity materials motivation code endowment campaign

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