FundRaiser Blog

The FundRaiser Software Blog is an excellent resource for nonprofit organizations looking to learn more about fundraising, donor management, membership management, and much more.

Converting In Kind Donors to Financial Supporters

Converting In Kind Donors to Financial Supporters

Dear Kim:

We are a 50-year-old social service agency mostly supported by government grants.  We do have about 600 donors who help us every year and we do a reasonable job keeping in touch with them.  We also have about 300 people who give us in-kind gifts and I have tried all kinds of solicitations to encourage them to give money as well as stuff, but I have had a really poor response. Someone said that you said in-kind donors often don’t become money donors. Is that true?  Should I stop trying to convert them? 

Continue reading
4347 Hits

Short Take: Coding In-Kind and Monetary Gifts

Short Take: Coding In-Kind and Monetary Gifts
b2ap3_thumbnail_ScreenShotmonetary2.jpg

 

When inputting donations into your database, it’s important to differentiate in-kind gifts (which are usually goods, services, or time) from the financial gifts you receive. You get help doing this through the GIFT MODE code, which allows you to indicate the way the gift was received by your organization. With that code, you’ll notice that there are four default modes in the program: cash, check, charge, and in-kind.

Continue reading
3294 Hits

3 Important In-Kind Gift Entry Tips

3 Important In-Kind Gift Entry Tips
1.  Mode Code Denotes In-Kind or Monetary

When entering a gift in FundRaiser, the Mode Code is used to differentiate not only between methods of payment (cash, check, charge, etc.) but also between monetary or in-kind donations. When you create a Mode Code you must specify whether that code will be monetary or in-kind. A Mode Code is always one or the other, and each gift requires a Mode Code. You may have multiple codes, as is usual in FundRaiser, which allows for specific types of in-kind donations. For instance, one of our users is a diaper bank, and, while they accept many infant-related types of in-kind donations, they need to keep diaper donations separated from others. The easiest way was to have, simply, a "diaper" Mode Code. When running various reports, you can specify to include monetary, or in-kind, or both types of donations. Use these codes to your advantage.  And check out the Coding & Spare Fields training video in the Customer Portal section of our website.

2.  Use the Merge Notes for Descriptions

On each gift record is a "Letter Notes for Merging" section. It is primarily used for notes that will then be merged into thank you letter templates. And for monetary gifts, these are usually personal greetings, of sorts, like "Gee, it was great to see you", or "Glad to see you've recovered from surgery", or something else to more personalize the thank you letter. For In-Kind donations, this is a great place to put a description of the items (or services) that were donated. It makes a permanent record as well as an easy way to pull that description in to a thank you letter.  More information on entering gifts is available in both the FundRaiser Overview and Recurring Gifts training videos available in the Customer Portal section of our website.

Continue reading
5699 Hits

How to Acknowledge and Recognize In-Kind Gifts

How to Acknowledge and Recognize In-Kind Gifts

When you receive gifts of products, time and services, be aware that your organization can be held in even greater regard by donors of such In-Kind gifts, should you express your gratitude in a meaningful way—in a manner far and above how these contributions are usually acknowledged by non-profit organizations. This can be accomplished in strict keeping with the applicable IRS rules and regulations, which are especially explicit when it comes to In-Kind gifts and how non-profits handle them.

By law, non-profit organizations cannot provide a donor with the dollar value of an In-kind gift. Such valuations when applicable, relative to "fair market value" of In-Kind gifts, need to be professionally assessed and certified elsewhere—if they can be—and that is the responsibility of the donor. This certification subsequently needs to be resolved with the professionals and others who prepare the donor's tax forms—whose work in turn will need to be reconciled with IRS regulations. In instances where time and service are donated, no tax break whatsoever is allowed, as the IRS Publication 526 clearly states, "You cannot deduct the value of your time or services…"

Continue reading
4513 Hits

Three Key Lessons I Learned About Volunteering When Disaster Struck

Three Key Lessons I Learned About Volunteering When Disaster Struck

Helping with Disaster Recovery in the Southern Ozarks, part 2

I usually report about nonprofit activity from the sidelines, but earlier this month massive flooding hit the area where I live. Over a period of 2 weeks, I experienced what it is like to live in a community affected by out-of-control weather.  Due to the efforts of compassionate and resourceful people in my community, a relief effort began immediately. I was fortunate to experience only minor direct effects from the flooding and so was free to volunteer. Now, three weeks later, I've learned many precious lessons about the blessings offered by rolling up your sleeves to volunteer where you can. I know that many of our FundRaiser customers are the front line in making this possible for people all over the world. Here are some key experiences things I learned that I'm grateful for: 

Continue reading
2716 Hits

Short Take: In Kind Donations

Short Take: In Kind Donations

 

When your organization takes in donations of good or services, how do you record that donation? On the Gifts tab, when you enter in a donation, the Gift Mode code reflects the form that the donation took—how the money was received or if it was an In Kind donation.  When you choose “In Kind” for your gift mode, this tells the database that the donation was received not as a financial transaction, but rather a donation of goods or services. The amount field can be the approximate value of those donations, and you can use your motivation and purpose codes to further categorize the donation.

Continue reading
2295 Hits

4 Steps to help convert Inkind to Monetary


In Kim Klein's recent blog, she mentions some very specific steps in winning over Inkind donors to become Monetary donors.  FundRaiser can help with these steps, and here's how:

1.  "Thank the donor for whatever they gave you".  You thank you letter can include the Gift Merge Notes field, which is where you should put a description of the goods or services donated.

Continue reading
4490 Hits

Converting In-Kind Donors to Financial Supporters


Dear Kim:

We are a 50-year-old social service agency mostly supported by government grants.  We do have about 600 donors who help us every year and we do a reasonable job keeping in touch with them.  We also have about 300 people who give us in-kind gifts and I have tried all kinds of solicitations to encourage them to give money as well as stuff, but I have had a really poor response.  Someone said that you said in-kind donors often don’t become money donors.  Is that true?  Should I stop trying to convert them? 

Continue reading
3897 Hits

In-Kind Gifts: How to Acknowledge and Recognize Them

In-KInd Gifts

When you receive gifts of products, time and services, be aware that your organization can be held in even greater regard by donors of such In-Kind gifts, should you express your gratitude in a meaningful way—in a manner far and above how these contributions are usually acknowledged by non-profit organizations. This can be accomplished in strict keeping with the applicable IRS rules and regulations, which are especially explicit when it comes to In-Kind gifts and how non-profits handle them.

By law, non-profit organizations cannot provide a donor with the dollar value of an In-kind gift. Such valuations when applicable, relative to "fair market value" of In-Kind gifts, need to be professionally assessed and certified elsewhere—if they can be—and that is the responsibility of the donor. This certification subsequently needs to be resolved with the professionals and others who prepare the donor's tax forms—whose work in turn will need to be reconciled with IRS regulations. In instances where time and service are donated, no tax break whatsoever is allowed, as the IRS Publication 526 clearly states, "You cannot deduct the value of your time or services…"

Continue reading
8320 Hits

3 Important FundRaiser In-Kind Gift Entry Tips


1.  Mode Code Denotes In-Kind or Monetary

When entering a gift in FundRaiser, the Mode Code is used to differentiate not only between methods of payment (cash, check, charge, etc.) but also between monetary or in-kind donations.  When you create a Mode Code you must specify whether that code will be monetary or in-kind.  A Mode Code is always one or the other, and each gift requires a Mode Code.  You may have multiple codes, as is usual in FundRaiser, which allows for specific types of in-kind donations.  For instance, one of our users is a diaper bank, and, while they accept many infant-related types of in-kind donations, they need to keep diaper donations separated from others.  The easiest way was to have, simply, a "diaper" Mode Code.  When running various reports, you can specify to include monetary, or in-kind, or both types of donations.  Use these codes to your advantage.  And check out the Coding & Spare Fields training video in the Customer Portal section of our website.

2.  Use the Merge Notes for Descriptions

On each gift record is a "Letter Notes for Merging" section.  It is primarily used for notes that will then be merged into thank you letter templates.  And for monetary gifts, these are usually personal greetings, of sorts, like "Gee, it was great to see you", or "Glad to see you've recovered from surgery", or something else to more personalize the thank you letter.  For In-Kind donations, this is a great place to put a description of the items (or services) that were donated.  It makes a permanent record as well as an easy way to pull that description in to a thank you letter.  More information on entering gifts is available in both the FundRaiser Overview and Recurring Gifts training videos available in the Customer Portal section of our website.

Continue reading
5639 Hits
Wait a minute, while we are rendering the calendar
donation history donor prospects letter templates Volunteer module reports volunteers advanced tab welcome packet transparency phoning donors donor engagement motivation appeal Snow Birds salutation Donor Portal endowment campaign on site training brick campaign motivation code Resiliency Thank You membership programs prospects community supported gardens Cloud annual maintenance plan legacy giving grassroots campaign operating systems accounting software in honor of donations foundations memorial giving letter NCOA processing donor slip small donations Facebook campaign follow up solicitors Personalizing thank you letters LYBUNTS communications online donations office tech tip training PayPal user spotlights ROI premiums updates building donor relationships increasing giving amounts customer service data analysis donor loyalty donor advised funds role of nonprofits personalizing letters campaign holiday new version importing csv mission driven Importing Data mode code pictures Groupings board members operational costs look and feel fundraising add ons new donors major gift prospects Excel ticketsales animal rescue holiday giving charity golf tournaments raffle data conversion Reminders GoFundMe project new nonprofit monthly giving National Change of Address donor profile annual campaign new features adding personal notes to letters Facebook donor attrition disaster relief budget flash sales product news End of Year Letters password protection recurring gifts social media major donors FundRaiser Basic online donations appeal letters #GivingTuesday nonprofit fundraising direct mail vacation anonymous donors large donations features support donor relations relationship tracking pledges merge fields customer portal merge notes targeted mailings publicity materials data entry campaign management upgrade mailing tax summary letters correspondence passwords donor attrition rate gift entry fundraising letters auction alumni spare fields custom page Company culture giving levels Reporting to IRS overview Tickles planned giving the Ask gift acceptance policy entering auction gifts technical support repeat donors capital campaign spreadsheets Alternative Addresses Crowdfunding Campaign gift notes field giving history segmenting donors donor recognition community broadcasting FundRaiser Spark moves management how to handle auction gifts government grants understanding giving trends holiday letters event management grants Constant Contact Congratulations membersip benefits donor source email new leadership word processor development director announcements banquet texting donors corporate sponsors membership benefits donor retention rate donor contact information security donor preferences volunteering donor retention community arts nonprofits training tip FundRaiser Hosted correspondance donor change of address updating user interface Task List Network for Good donor targeting In-Kind gifts happiness Codes tribute gifts New Year backing up data how-to videos lapsed donor ticket sales arts planning GivingTuesday case study Thanksgiving upgrading donors SYBUNTS general

Connect With Us

  800-880-3454 ext 3
  Email Us
  Request More Information
  Monday-Friday
      8:30AM-5:30PM CST

Customer Portal Login Form

User Name:
Password:

If you are not sure about your Customer User Name, please call 800-543-4131 and we will be able to help you.

Or you have lost your password, Request Password