FundRaiser Blog

The FundRaiser Software Blog is an excellent resource for nonprofit organizations looking to learn more about fundraising, donor management, membership management, and much more.

3 Important FundRaiser In-Kind Gift Entry Tips

1.  Mode Code Denotes In-Kind or Monetary

When entering a gift in FundRaiser, the Mode Code is used to differentiate not only between methods of payment (cash, check, charge, etc.) but also between monetary or in-kind donations.  When you create a Mode Code you must specify whether that code will be monetary or in-kind.  A Mode Code is always one or the other, and each gift requires a Mode Code.  You may have multiple codes, as is usual in FundRaiser, which allows for specific types of in-kind donations.  For instance, one of our users is a diaper bank, and, while they accept many infant-related types of in-kind donations, they need to keep diaper donations separated from others.  The easiest way was to have, simply, a "diaper" Mode Code.  When running various reports, you can specify to include monetary, or in-kind, or both types of donations.  Use these codes to your advantage.  And check out the Coding & Spare Fields training video in the Customer Portal section of our website.

2.  Use the Merge Notes for Descriptions

On each gift record is a "Letter Notes for Merging" section.  It is primarily used for notes that will then be merged into thank you letter templates.  And for monetary gifts, these are usually personal greetings, of sorts, like "Gee, it was great to see you", or "Glad to see you've recovered from surgery", or something else to more personalize the thank you letter.  For In-Kind donations, this is a great place to put a description of the items (or services) that were donated.  It makes a permanent record as well as an easy way to pull that description in to a thank you letter.  More information on entering gifts is available in both the FundRaiser Overview and Recurring Gifts training videos available in the Customer Portal section of our website.

3  Entering Zero Amount Gifts

In the article from Tony Poderis this month, it's clearly stated that you cannot arbitrarily assign a value for IRS purposes, but you can certainly assign a value for purposes of estimating retail worth, so you can thank the donor properly.  Remember that you will always be able to do reports that are based on only monetary, or only in-kind, or a combination of gifts.  If you simply do not want ANY record of value on in-kind contributions, you can also elect to enter them with a gift amount of ZERO ($0.00).  In order to do this however, you'll need to first change an option setting.  Go to the Options menu, then to the Gifts tab, then to the General tab, and you'll see a checkbox labeled "Allow 0.00 amounts".  With this checked (remember to Save), you can enter gifts with NO value, and could, in fact, enter negative value gifts, although this is rarely needed or done.

Anytime you have questions about how to use FundRaiser to your advantage, simply email This email address is being protected from spambots. You need JavaScript enabled to view it. or call the training office (open Tue/Wed/Thu) at 800-880-2997.

In-Kind Gifts: How to Acknowledge and Recognize Th...
Visit to Emerald Coast Children's Advocacy Center

Related Posts

Wait a minute, while we are rendering the calendar
PayPal customer service data entry arts new version Facebook correspondance backing up data user interface tribute gifts community supported gardens major donors FundRaiser Hosted SYBUNTS customer portal Crowdfunding Campaign volunteering training tip how-to videos spare fields role of nonprofits Cloud LYBUNTS motivation prospects segmenting donors Task List legacy giving holiday letters memorial giving tax summary letters product news annual campaign FundRaiser Basic Company culture case study donor attrition Codes donor source donor engagement holiday giving follow up texting donors data analysis fundraising letters phoning donors gift acceptance policy grassroots campaign flash sales updates security giving history donor loyalty alumni Reporting to IRS donor slip pictures transparency entering auction gifts budget new nonprofit communications building donor relationships government grants direct mail happiness targeted mailings donor retention monthly giving merge notes merge fields password protection user spotlights on site training donor preferences lapsed donor increasing giving amounts large donations anonymous donors raffle data conversion #GivingTuesday general reports support Thank You vacation new donors giving levels training GoFundMe project disaster relief National Change of Address repeat donors brick campaign tech tip Importing Data mode code membership benefits pledges donor profile fundraising Tickles Snow Birds upgrading donors relationship tracking social media donor passwords GivingTuesday features recurring gifts donation history endowment campaign announcements grants Alternative Addresses in honor of donations volunteers thank you letters advanced tab adding personal notes to letters motivation code donor prospects welcome packet donor retention rate accounting software spreadsheets appeal banquet small donations NCOA processing word processor how to handle auction gifts upgrade donor targeting New Year gift notes field donor attrition rate board members animal rescue Volunteer module new leadership look and feel donor contact information correspondence donor relations new features annual maintenance plan Constant Contact email salutation In-Kind gifts understanding giving trends FundRaiser Spark operational costs major gift prospects donor advised funds overview Congratulations corporate sponsors office holiday End of Year Letters Donor Portal ticket sales donor recognition capital campaign membership programs ROI mission driven Facebook campaign change of address updating campaign management Groupings premiums appeal letters solicitors the Ask planning letter templates personalizing letters Excel charity golf tournaments importing csv operating systems membersip benefits custom page mailing Thanksgiving auction community broadcasting moves management community arts nonprofits letter event management publicity materials online donations technical support ticketsales online donations planned giving Resiliency nonprofit fundraising campaign Reminders gift entry Network for Good Personalizing foundations development director add ons

Connect With Us

  800-880-3454 ext 3
  Email Us
  Request More Information
  Monday-Friday
      8:30AM-5:30PM CST

Customer Portal Login Form

User Name:
Password:

If you are not sure about your Customer User Name, please call 800-543-4131 and we will be able to help you.

Or you have lost your password, Request Password