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Collecting Donor Phone Numbers

Collecting Donor Phone Numbers



Dear Kim,

I have a multipart question.  We want to start doing thank-you calls but often don’t have donor phone numbers. Is it creepy to get their phone number from the white pages? Should we require a phone number on our donation page so we can capture phone numbers going forward?

~ Death by detail

Dear Detail,

I laud you for making thank you calls to your donors.  Many organizations report a higher retention rate among donors who are called, even when the call is simply a message on voicemail, than from donors who were only thanked with a paper thank you.  

As to your questions:  people who list their name with their phone number in the white pages do so in order that other people can easily reach them.  People who don’t want their name listed either don’t or use their initials.  If you can find a number in the white pages, use it. There is nothing creepy about that.

I would not make a phone number a requirement for your donation page.  It may cause some people not to give at all.  You can ask for the number, and even note that you never give out donor numbers, but if someone doesn’t put in their number, they may be indicating they don’t want to be called. We certainly don’t want to call people who don’t want to be called, period, the end.  

Phoning is actually becoming more popular after a long time of being very unpopular. People get far fewer phone calls than they used to, and, with caller ID, are able to answer the phone when they want and not when they don’t. The DO NOT CALL list has limited the number of advertising calls people receive. I find that donors are more receptive to being called today than they were five years ago, and I encourage organizations to get on the phone when it is appropriate.  Certainly a thank you call is very appropriate.

Good luck to all of you as you sort through the intricacies and protocols related to privacy, security, and courtesy.  

~Kim Klein

Originally published in the Grassroots FundRaising Journal. FundRaiser users can subscribe at a special rate of $30/year by entering is "$30" in the coupon code field on the second page of the subscription process.

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